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DECLARATION/PERMIT OF STAY IN ITALY
WHEN AT ICTP ALL NON-EU VISITORS NEED TO FORMALIZE THEIR STAY IN ITALY WITHIN A MAXIMUM OF 8 DAYS FROM THE DATE OF ENTRY INTO THE COUNTRY (unless the following two conditions coexist: the visit is for less than 90 days and the passport at the port of entry was stamped by the Italian Border Police - more details on this below under 1a).
TWO DIFFERENT PROCEDURES ARE PRESENTLY SET FOR THIS PURPOSE:
- FOR SHORT STAYS FROM 8 UP TO 90 DAYS A DECLARATION OF STAY IS SUFFICIENT:
- the visitor is bound to declare his/her presence in Italy within 8 days from his/her entry. For ICTP visitors accommodated at the Guesthouses (Adriatico and Galileo) this declaration will be automatically prepared and presented on their behalf to the Police Headquarters. The Authorities will issue a receipt and it will be delivered to the visitors, care of the ICTP Visa Office. However kindly note that visitors who arrived in Italy directly from their home country without transiting through another Schengen country*, namely those whose passport bears an Italian Border Police stamp of entry are exempted from presenting the declaration of stay as the date of entry in the country is certified by the stamp. Those instead who arrived in Italy transiting through another Schengen country (tipically by transiting through a non-Italian main airport hub - for example Paris, Frankfurt, Amsterdam, Brussels, Madrid....) they are bound to present the declaration.
- ICTP visitors who are accommodated outside the campus (hotels, hostels and private accommodation) should as soon as possible, and however not later than 2 days after their arrival, visit the ICTP VISA Office and take their passport with them, so as to enable the Visa Office to arrange for their declaration to be presented in time.
- FOR LONG STAYS 91 DAYS AND MORE A PERMIT OF STAY IS REQUIRED:
in this case visitors need to apply for a Permit of Stay Permesso di Soggiorno. This shall be applied for through the Postal Service and with the assistance of the ICTP Visa Information Office within 8 working days of the arrival. The Permesso is issued by the Immigration Office of the Italian Police Authorities (Questura) in Trieste.
As soon as possible therefore visitors should contact the Visa Information Office who will provide them with the necessary application form and information on how to fill it in.
Kindly note however that there are some costs involved: each application will infact require a 30 Euro handling fee for the Post Office, a payment of euro 27,50 for the electronic Permit of Stay (compulsory) and an additional Euro 14,62 Tax Revenue Stamp which should be applied on the application form. Each visitor should separately apply, only children up to the age of 14 can be included in their parents' application.
IT MAY TAKE SEVERAL MONTHS TO HAVE THE STANDARD PERMESSO ISSUED. Delays beyond time frames indicated by the Questura are frequent. In the waiting period you will have a receipt, issued by the Post Office which testifies that you complied within the terms of 8 eigth days with the Law requirements. PLEASE NOTE THAT WITH THIS RECEIPT, YOU CAN LEAVE ITALY BUT YOU CANNOT RE-ENTER ITALY. SO DO NOT PLAN EARLY TRAVELS TO OTHER COUNTRIES (SCHENGEN AS WELL AS NON-SCHENGEN COUNTRIES) WHEN PLANNING YOUR STAY AT ICTP.
ONCE YOU ARE GRANTED THE STANDARD PERMESSO, YOU CAN TRAVEL FREELY WITHIN SCHENGEN COUNTRIES, PROVIDED YOU ALWAYS BRING ALONG THE ORIGINAL PERMESSO TOGETHER WITH YOUR PASSPORT. IF A STANDARD PERMESSO IS NOT GRANTED, YOU CAN STAY IN ITALY WITH THE RECEIPTAND LEAVE THE COUNTRY, BUT CANNOT RE-ENTER ITALY.
IF A PERSONAL EMERGENCY SITUATION SHOULD MAKE IT NECESSARY FOR YOU TO LEAVE ITALY WHILE STILL WAITING FOR THE PERMESSO, PLEASE CONTACT THE ICTP VISA INFORMATION OFFICE.
WHEN APPLYING FOR A PERMESSO DI SOGGIORNO, HAVING ARRIVED IN TRIESTE, ONLY FOR STAYS OF 91 DAYS AND MORE you will need:
- A valid health insurance policy
- Four recent colour passport-sized photographs
Annex
EUROPEAN UNION VISITORS
VISA AND PERMIT OF STAY RULES FOR EU AND/OR SCHENGEN PASSPORT AND/OR IDENTITY CARD HOLDERS.
- According to instructions received from the Italian authorities, EU and/or Schengen state passport holders do not need a visa to enter Italy. EU and/or Schengen state passport holders visiting the ICTP for more than 90 days should register at the Town Hall through a local General Registry Office (Ufficio Anagrafe).
- Non-EU and/or Schengen passport holders who reside in a Schengen member state and have a valid residence permit in that country may enter Italy without a visa for a maximum period of 90 days. To visit the ICTP you only need your residence permit (provided it covers the period of your stay at the ICTP), your valid passport and the official ICTP invitation letter.
However, please check your situation with the nearest Italian Consulate before entering Italy.
- Schengen residence permit holders should register their presence in Italy with the local authorities via the ICTP Visa Information Office, within 8 days from the date of arrival at the ICTP.