Conference Support and Hosted Activities
Procedures for Logistics Requests and Guidelines
To request Spaces and Logistics Needs
for ICTP Courses
After the ICTP Directorate has assigned the official venues,
Organizers of approved events should evaluate the Activity's
Logistics needs and fill in the two request forms:
Space and Services (docx form)
InfoLab/Computer Services (docx form)
and send them duly signed to the Conference Support office as indicated.
Organizer's requests will then be put forward to the other ICTP services concerned.
If activities stretch beyond standard hours, additional costs are foreseen for assistance in the lecture rooms.
NB: Informatics Laboratories are assigned on the basis of "first-come,
first-served" in the approved areas.
This office is not authorized to accept requests for spaces and services made
directly by guest scientists. Requests should always be routed through the
General enquiries may be addressed to: email@example.com
Attendance Statement of ICTP Activities
Participants in Training Courses who need an individual Certificate of Attendance
should request it via e-mail to firstname.lastname@example.org,
and follow the instructions of the automatic reply.
This request must be made as much in advance as possible.
No telephone requests are accepted, or those forwarded by third parties.
When the scientist attends more than one activity, the certificate issued is
only one to summarize all events. The certificate is sent by internal mail to
the scientist's mailbox, or to the forwarding address if advance notice is not
sufficient or due to any other serious reasons that may delay the issue.
NB: Short and long-term scientists of the various research groups requesting
certificates of attendance must refer to the relevant group's secretary.
- To host an Activity at ICTP
A request by e-mail (email@example.com), Fax (+39 040 224163) or letter must be addressed to the ICTP Co-ordinator of Scientific Programmes and sent to the Hosted Activities Office. Organizers of approved events
will receive the Logistic Guidelines. This booklet aims at informing in the most concise way about ICTP services and how to request them in connection with a hosted event. Organizers will also fill in the two request forms: Space and Services (docx form)
and InfoLab/Computer Services (docx form)
and send them duly signed to the Hosted Activities office as indicated. Request forms will then be put forward to other ICTP services concerned.
NB: Hosted Activities office is not responsible for assessment, information and carry out
of the various services connected with a hosted event. As per instructions from the
Co-ordinator, this office will assemble costs for spaces and services provided and issue a request for debit note.
General enquiries may be addressed to: firstname.lastname@example.org
To request a Seminar/Lecture/Meeting Room
An e-mail should be sent to the account
email@example.com, also detailing possible technical equipment
needed. Bookings office verifies space availability, confirms it or advises about alternatives
then sends one copy of the confirmed request to the technical group and another
copy to the Reception desk of the building concerned.
Please note that only action concerning spaces will be acknowledged by the Conference Support and Hosted Activities office.
This service is not responsible for assessment, information and execution of
the technical services, nor of the interaction with the Organizer on the state
of the Laboratory-ies and any equipment.
Salam ICTP - Strada Costiera 11, 34151 Trieste, Italy, Phone: +39 040
2240111 - Fax: +39 040 224163
last modified 20 July 2018